We are seeking a Administrative Assistant for assignment in The Villages, Florida. The selected candidate will assist staff with project support as well as represent the firm to our clients over the phone, through email and face-to-face.

Hours are Monday - Friday,  7:30am - 4:30pm

** This position has a pay rate of $16 - $17/hr **

- Provide front-desk coverage to 2 different office locations (Must be able to travel between the two)

- Manage incoming calls, greet guests as they enter the office, organize and distribute incoming/outgoing mail and shipments, and maintain an organized, clean office environment

- Assist with scheduling team meetings in the office, off-site, and via Microsoft Teams

- Reconcile billing accounts, track inventory, order supplies and maintain a record of all purchases

- Liaise with executive and senior administrative assistants to handle requests and queries from managers

- Assist new hires with their initial onboarding, including Day One training and a quick tour of the facility

- Assist with internal event planning activities

- High School Diploma or GED

- A valid Drivers License

- 1+ years Administrative experience

- Proficient in Microsoft Word, Excel, Teams and Outlook

- Proficient in record keeping and billing

- Bilingual with Spanish is a plus