We are currently seeking an experienced Payroll Analyst to work with a leading EPC company based out of Houston, TX. Our client has a presence in 48 countries worldwide, with state-of-the-art industrial assets on all continents and their own fleet of specialized vessels for pipeline installations and subsea construction, as well as providing a wide range of services, including design, engineering, construction, fabrication and environmental services.
The Payroll Coordinator will review and respond to audit requests; research, gather and prepare documentation for audits; providing backup payroll processing for any payroll during increased activity or team absences; tax issue research; preparing reports/pulling data needed by other business units; assist with other projects as needed.
Responsibilities include:
POSITION PURPOSE:
This positions primary purpose is to provide analysis, review and reconciliation of domestic biweekly payroll according to established policies and within required deadlines.
POSITION DUTIES:
• Review and analyze data from multiple sources and prepare for bi-weekly or off-cycle payroll processing (GEOS, MSS, approved emails, etc);
• Review, audit and reconcile and correct/update payroll before and after transmission to ensure proper pay calculations, tax calculations, general ledger/treasury processes are performed completely to ensure the accuracy of paychecks, W2s and general ledger data in regards to internal processes and various laws;
• Prepare payroll reconciliations and support documents for review and approval;
• Prepare and send all required bi weekly payroll reports to various business functions
• Communicate with HR and COE leaders to ensure data integrity is maintained
• Research and timely respond to payroll questions from HR, managers and employees while maintaining a positive attitude
• Work with Benefits team on insurance deduction adjustments, may require some research and data comparison between vendors
• Assist with quarterly and year-end payroll processes: company specific activities, compliance activities, audits, W-2 audits and W2c processing
• Review, interpret, enter and maintain child support and garnishment information in accordance with Federal, State and local regulations
• Communicate, coordinate, and provide support to the Payroll Manager regarding any tax changes, issues, etc.
• Provide assistance to other Payroll Coordinators as needed for coverage or during times of additional work activities or absences
• Work with HRIS department regarding data uploads and questions regarding data from Oracle
• Calculate and prepare off-cycle paychecks as needed
• Maintain confidentiality of all data
• Special projects as required
• Assist in gathering data for internal and external audits
• Process termination payments accurately in accordance with applicable state laws
• Respond to QMCSO requests as required
• Assist with GL research as required
POSITION REQUIREMENTS:
• Minimum 3 years payroll experience processing multi state large employer payroll.
• Bachelors degree in Human Resources, business or related field or equivalent relevant experience
• Advanced Excel skills
• Experience with ADP Payforce, Enterprise or Vantage Experience
• Interpersonal skills with the ability to communicate with all levels of personnel, as well as external suppliers and organizations.
• Ability to meet time sensitive deadlines
• Display high attention to detail and critical thinking skills
• Oracle or SAP experience is a plus
• FPC or CPP designation preferred
PHYSICAL DEMANDS:
Frequent sitting and operating a computer. Fast paced atmosphere with multiple priorities and constant change.
- Associate’s degree or equivalent level of experience
- FPC or CPP designation preferred.
- Previous Processing Multi-state large employer payroll experience
- Advanced Excel Skills
- ADP Payforce, Enterprise or Vantage Experience
- Oracle or SAP experience is a plus
- Time management, attention to detail and critical thinking
- Preparing data for audits