We are seeking a Maintenance Admin for assignment in El Segundo, California. The selected candidate provide essential support to the regional maintenance team by managing scheduling, documentation, reporting and vendor coordination; Ensuring operational efficiency, compliance readiness and accurate data tracking across maintenance activities.
Hours are Monday - Friday, 7:00am - 3:30pm
** This position is on-site **
** This position has a pay rate of $27/hr **
- Timesheet vs. CMMS reconciliation
- Review and compare technician timesheets with logged hours in the CMMS (Computerized Maintenance Management System)
- Identify discrepancies and assist with corrections and follow-ups to ensure data integrity
- Scheduling and calendar coordination
- Organize technician schedules for preventive and corrective maintenance tasks
- Coordinate meetings, training sessions and vendor appointments across multiple sites
- Documentation and compliance tracking
- Maintain records related to safety inspections, permits and regulatory compliance
- Ensure documentation is current, organized and readily accessible for audits
- Reporting and metrics preparation
- Generate weekly and monthly reports on key maintenance performance indicators (e.g., equipment downtime, response time)
- Support data visualization and presentation development for leadership reviews
- Collaborate with regional specialists and Wheels team on vehicle maintenance tracking
- Vendor and contractor communication
- Liaise with external service providers to obtain quotes, schedule services and manage site access
- Track service agreements and ensure proper documentation is filed and maintained
- Administrative support for training and certifications
- Monitor technician certifications and training renewal schedules
- Schedule training sessions and maintain accurate training records
- C3PR tracking and mitigation support
- Log and monitor corrective, preventive, predictive and reactive (C3PR) maintenance activities
- Assist in identifying patterns and support strategies to reduce reactive work
- Ensure proper categorization and documentation in the CMMS
- Collaborate with project managers to support mitigation efforts
- High School Diploma or GED
- Administrative experience within maintenance or facilities operations
- Familiarity with CMMS
- Proficient in Microsoft Office