The Bergaila Companies

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Materials Coordinator

Materials Coordinator

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We are currently seeking an experienced Materials Coordinator with prior oil and gas experience for a long term assignment in the Midland/Odessa general location.


The Materials Coordinator is primarily responsible for supporting the business group(s) in the creation and management of Purchase Requisitions in the SAP system.


The Materials Coordinator is also responsible for:


- Assisting in the creation of both planned requisitions and also critical and emergency requisition requests

- Pre-project planning

- Supporting the management of multiple activities across the life-cycle of the subsequent Purchase Order, including raising requisitions, amending requisitions, reporting, receiving, issue resolution and close out

- Coordinating and expediting the flow of materials within or between departments 

- Conferring with department supervisors or other personnel to assess progress and discuss needed changes

- Monitoring warehouse materials inventories and orders, tracking progress of maintenance activities, and reviewing factors which could affect schedules

- Coordinating and preparing material requirements based on work orders and schedules

- Performing various control activities including gathering and filing records, reporting on use of materials, monitoring internal orders, and advising/posting schedules of materials reserved and/or on order

- Performing SAP searches for vendor, material, MRP, requisition, contract, purchase order, Goods Receipt, or Invoice information as necessary

- Reviewing operations and maintenance schedules and related information and conferring with department Technicians, Supervisors and Leads to determine service and material requirements to identify overdue materials and to track material

- Arranging for repair and assembly of material or parts as needed

- Assisting with ordering and expediting of non-stock materials and parts

- Tracking and coordinating maintenance of rental units and test equipment

- Coordinating project inventory orders to possible project specifications with the assistance of the operations and maintenance team


- 5-7+ years of experience in the coordination of materials within the Oil & Gas industry

- Strong working knowledge of SAP Material Management 

- Experience in activities including material reservations, resource allocation, and assisting with planning and scheduling needs; experience with work order management

- Proficiency using Microsoft Word, Excel, Visio and Project

- Understanding of Vendor/Equipment supplied data sheets