The Bergaila Companies

  • Invoicing Clerk -17043

    Posted Date 3 days ago(7/18/2019 5:09 PM)
    Job ID
    2019-5719
    Location : City
    Houston
    Location : State/Province
    TX
  • Overview

    We are currently seeking an Invoicing Clerk in Houston, TX. Our client is a leading worldwide provider of equipment and components used in oil and gas drilling and production operations, oilfield services, and supply chain integration services to the upstream oil and gas industry.  

    Responsibilities

    The Invoicing Clerk will be responsible for:

     

    - Ensuring that all revenue is billed and accounted for and minimize the need to accrue revenue;

    - Maintaining excellent rapport with customers and agent and resolve any disputes in a timely manner;

    - AR customer portal uploads in various portals such as Ariba, My Supplier, and ADP Open Invoice.

    - Understanding agent commissions and how they interrelate with billing; and

    - Monitoring customer contacts to ensure that billing is in conformance with customer requirements. This includes understanding customer portals.

    - Verifying validity of account discrepancies by obtaining and investigating information from customer sales, customer service departments, collections and customers.

    - Participating in department projects and take an active role in assisting and driving quality improvements, processes, and initiatives.

    - Monthly billing/receivables close process to ensure timely completion of process according to department deadlines.

    - Special projects as needed and other duties as assigned.

    - Analyzing and verifying invoice preparation documents, purchase orders, packing slips, BOL, and Tally Sheets.

    - Ability to produce, ensure, accuracy in invoicing and credits.

    - Timely resolution and follow up on billing discrepancies, portal uploads, and questions.

    - Effective communication with management over any AR problems you encounter.

    - Tracking approved and unapproved invoicing to produce critical month end metrics.

    - Handling all special billing situations, ability to research, reconcile, and resolve billing discrepancies.

    - Ability to create and edit Excel spreadsheets.

    - Performing quality reviews of invoicing documents and processes.

    - Familiarity with accounting software program and ERP systems.

    - Excellent communication (verbal/written), problem-solving skills, and critical-thinking.

    - Unbilled revenue reconciliation experience.

    - Ability and willingness to learn quickly.

    - Sales Tax Research in completing tax adjustment credits.

    Qualifications

    - High School diploma or equivalent

    - Intermediate Excel Vlookups, pivot tables, and basic charts.

    - Accounts Receivable experience in Customer portals;  Ariba, My Supplier, ADP Open Invoice, Baker Hughes and GE Portals.

    - Recent invoicing experience with purchase orders.

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