The Bergaila Companies

  • General Office Clerk II

    Posted Date 23 hours ago(8/22/2019 5:06 PM)
    Job ID
    2019-5930
    Location : City
    Carlsbad
    Location : State/Province
    NM
  • Overview

    We are currently seeking a General Office Clerk for a prominent exploration and production company with Operations based in the Carlsbad, NM area.

    Responsibilities

    The General Office Clerk will be responsible for:

     

    - Partnering with Project Manager (PM) to provide financial analyses regarding all issues related to projects, including: schedule, estimated cost, percent completion, actual cost, forecasted cost, accruals, etc.
    - Assisting in writing AFEs and Purchase Orders in financial systems.
    - Processing invoices and goods receipts.
    - Tracking and analyzing actual and expected future project costs.
    - Reviewing projects with PM’s monthly for purposes of accruals and closing out PO’s as they complete or AFEs once they complete.
    - Assisting and providing information for quarterly accruals to accounting.
    - Meeting with PM’s frequently to review project status, invoices, etc.
    - Tracking and managing inventory of materials for E&C.
    - Performing analysis of past projects to assist PM’s to identify trends for forecasting and estimating.
    - Assisting in monthly capital flash preparation. 
    - Assisting in preparing, scanning, and saving job data books.
    - Other duties and tasks as assigned.

    Qualifications

    - High school diploma or equivalent required.
    - Minimum 5 to 8 years’ administrative experience respective to job duties listed above.
    - Proficiency in MS Office Suite to include Word, Excel, PowerPoint and Outlook is required.
    - Able to make decisions in a timely and effective manner
    - Ability to use communication skills and interpersonal skills to communicate clearly, effectively, and persuasively
    - Must be extremely organized and able to prioritize work and work with little supervision
    - Must demonstrate integrity, initiative, and respect for others
    - Ability to handle sensitive and confidential information.
    - Attention to detail and accuracy of work at all times.
    - Able to maintain a valid state driver’s license and safe driving record
    - Regular and reliable attendance

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