The Bergaila Companies

Administrative Assistant - 19537

Posted Date 5 days ago(6/30/2022 10:40 AM)
Job ID
2022-8706
Location : City
Rio Rancho
Location : State/Province
NM

Overview

We are seeking an Administrative Assistant for assignment in Rio Rancho, New Mexico. The selected candidate will primarily provide customer assistance in response to problems and related service inquiries.

 

Hours are Monday - Friday, 7:30am - 4:00pm  

 

** This position pays $18/hr ** 

Responsibilities

- Answer incoming phone calls and greet visitors

- Provide professional and efficient administrative support to our project managers, project teams and local leadership

- Manage and coordinate calendars, travel and meetings by developing itineraries and agendas

- Book transportation when needed and arrange lodging and meeting accommodations

- Perform document management support to the team which includes maintaining SharePoint, ensuring team is following document management protocol and supporting the team with uploading and sharing of files

- Provide support services for meetings including agendas, preparing meeting summaries, scheduling for facilitators and participants, meeting room set up, coordinating presentation materials and ordering meals as necessary

- Prepare and edit reports, presentations, and compile data for analysis

- Coordinate between office and field staff

- Work with and maintain confidential and sensitive information

- Assist to develop effective PowerPoint presentations for meetings and conferences

- Perform various office management tasks, including completing expense reports, as well as special projects as assigned

- Establish and/or maintain systems related to filing, time reporting and training hours

- Keeping office stocking with office supplies, snack and drinks for visitors

- Perform other duties as assigned

Qualifications

- High School Diploma or GED

- A valid Drivers License

- Proficient in filing and numbering skills

- Experience with Microsoft Office (Word, Outlook, Excel) and Windows

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