The Bergaila Companies

Administrative Assistant

Posted Date 1 day ago(1/26/2023 5:17 PM)
Job ID
2022-9226
Location : City
Goldsmith
Location : State/Province
TX

Overview

We have an opening for an Administrative Assistant to work in the Goldsmith, TX area.

 

 

Our Client focuses on development and production of long-lived oil and gas reserves throughout the United States, while delivering high value through best-in-class operations.  Empowering employees to embrace technology, drive efficiency and take action, fostering success while demonstrating unwavering commitment to safety, trust and respect.

Responsibilities

- Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.)
 - Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.)
 - Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed
 - Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis
 - Performs various data entry assignments
 - Coordinates various processes and maintains documents and records related to process (may include audits)
 - Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
 - Provides administrative support as assigned and as needed
 - May provide receptionist duties as needed
 - May schedule travel arrangements
 - May perform analysis and review of various assigned transactions
 - May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment
 - May act as department document control coordinator
- Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion

 

Qualifications

 - High School diploma or equivalent required

 - Bachelor’s degree preferred

 - 10 years of administrative support experience required with a High School diploma

 - 5 years of administrative support experience required with a bachelor’s degree

 - Excellent interpersonal and organizational skills

 - Discrete with confidential information

 - Excellent knowledge of MS Word, Excel, PowerPoint, Adobe PDF and knowledge of other Microsoft Office Suite products with knowledge of Document Management Systems

 - Excellent knowledge of coding and invoicing in Open Invoice.

 - Excellent interpersonal skills, organizational skills, customer service oriented

 - Able to use critical thinking while working independently in a fast-paced multi-task environment to meet project deadlines.

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