We are seeking a Construction Administrative Assistant for a remote contract-to-direct assignment out of Bridgewater, New Jersey. The selected candidate will provide a wide variety of administrative and support services to engineering and construction administration projects.
Hours are Monday - Friday, 8:00am - 4:30pm
** This position is on-site **
- Fielding and screening telephone calls
- Receiving and directing visitors
- Place orders for supplies and services, and track progress and results
- Typing, formatting, revising and safeguarding project documents, including org charts and distribution matrix
- Ensure all documents conform to client standards
- Facilitate smooth flow of documents requiring approval signatures
- Employee development including daily on the job coaching
- Attend project / department meetings as requested
- Maintaining on-line and hard copy filing systems for project documents, including emails
- Managing project email, including filing & retrieval
- Scheduling meetings using Outlook, WebEx, and Teleconferencing
- Organize catering for meetings and performing pre- and post-meeting functions
- Assisting with travel arrangements for projects
- Prioritizing workload, working independently, multitasking
- Providing quality “self ‘check” of documents produced
- Distribution of project material, mail, etc.
- Training coordination (for site visits)
- Provide assistance completing expense reports
- Assisting other administrators in overload situations
- Photocopying
- Maintain office policies and procedures
- Project Coordination in support of Construction Project Managers and Senior Consultants
- Research for projects and business development
- Creating spreadsheets and presentations
- Preparation of Technical memos and reports
- Attend and prepare agendas and minutes for project meetings
- Perform other duties as required
- High School Diploma or GED
- A valid Drivers License
- 2 - 3+ years experience as an Administrative Assistant; preferably within engineering support and construction administration
- High proficiency with Microsoft Office (PowerPoint, Outlook, Word, Excel and Visio)