The Bergaila Companies

Construction Administrative Assistant - 20096

Posted Date 2 days ago(1/26/2023 9:56 AM)
Job ID
2022-9301
Location : City
Bridgewater
Location : State/Province
NJ

Overview

We are seeking a Construction Administrative Assistant for a remote contract-to-direct assignment out of Bridgewater, New Jersey. The selected candidate will provide a wide variety of administrative and support services to engineering and construction administration projects.

 

Hours are Monday - Friday, 8:00am - 4:30pm

 

** This position is on-site **

Responsibilities

- Fielding and screening telephone calls

- Receiving and directing visitors

- Place orders for supplies and services, and track progress and results

- Typing, formatting, revising and safeguarding project documents, including org charts and distribution matrix

- Ensure all documents conform to client standards

- Facilitate smooth flow of documents requiring approval signatures

- Employee development including daily on the job coaching

- Attend project / department meetings as requested

- Maintaining on-line and hard copy filing systems for project documents, including emails

- Managing project email, including filing & retrieval

- Scheduling meetings using Outlook, WebEx, and Teleconferencing

- Organize catering for meetings and performing pre- and post-meeting functions

- Assisting with travel arrangements for projects

- Prioritizing workload, working independently, multitasking

- Providing quality “self ‘check” of documents produced

- Distribution of project material, mail, etc.

- Training coordination (for site visits)

- Provide assistance completing expense reports

- Assisting other administrators in overload situations

- Photocopying

- Maintain office policies and procedures

- Project Coordination in support of Construction Project Managers and Senior Consultants

- Research for projects and business development

- Creating spreadsheets and presentations

- Preparation of Technical memos and reports

- Attend and prepare agendas and minutes for project meetings

- Perform other duties as required

Qualifications

- High School Diploma or GED

- A valid Drivers License

- 2 - 3+ years experience as an Administrative Assistant; preferably within engineering support and construction administration

- High proficiency with Microsoft Office (PowerPoint, Outlook, Word, Excel and Visio)

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