The Bergaila Companies

Subcontracts Administrator (Remote) (Direct) - 20154

Posted Date 2 days ago(1/26/2023 9:56 AM)
Job ID
Location : City
Location : State/Province


We are seeking a Subcontracts Administrator for a remote, direct hire position out of Dallas, Texas. The selected candidate will be responsible for conducting and coordinating the activities associated with subcontracting of services and construction.


Hours are Monday - Friday, 8:00am - 4:30pm


** This is a direct hire position **
** This position can work remotely **


- Coordinate the procurement of subcontracted services and administer assigned subcontracts to accomplish project or group objectives and obligations

- Subcontracting assignments typically will consist of professional or technical services, and major or complex construction services on larger projects, or may be assigned as the Subcontracts Manager for all subcontracting on a small project

- Provide tracking of subcontract activity, progress information, and guidance to project personnel on subcontracting issues, with specific attention to change management and financial status

- Coordinate closely with Engineering, Construction, and all other disciplines for continuity and overall program effectiveness

- Perform all subcontract formation duties for assigned subcontracts, including prequalification of bidders, solicitation of proposals, proposal evaluations, source selection recommendations, development of negotiation strategies, leads negotiation of contract terms and pricing issues, conformance and finalizing of agreements, and subcontract issuance and execution

- Develop prime contract flow-downs applicable for the project and ensure applicable flow-downs are identified, addressed, and included in assigned subcontracts

- Obtain necessary reviews and approvals of bidder exceptions, bid evaluations, source selection recommendations, Subcontracts, and change orders prior to execution

- Ensure budget compliance issues are addressed and award subcontracts

- Perform subcontract post-award administration duties, including change order management, contractual compliance, invoice verification, performance evaluation, closeout of agreements, and records retention

- Maintain the database of potential and qualified subcontractors, including performance history

- Utilize established policies, procedures, systems, and tools to assure maximum contribution

- Preparation of proposal deliverables related to subcontracting, including pricing of subcontracted services, execution approach narratives, and labor hour estimates for subcontracting

- Assist Procurement Management in providing other support services as requested

- Acquires and administers services subcontracts at an optimum balance of cost, quality, client need, and supplier service

- Responsible for assigned projects for subcontract administration services for subcontracts of low to medium risk on a domestic project

- Conducts strategic pricing planning, leads cost proposal support and participates in technical proposal preparation in compliance with the Federal Estimating System Manual, RFP requirements and other firm policies and procedures

- Provides information for subcontract auditing; reviews audit reports and implements audit recommendations; coordinates audit responses with audit agencies and clients under the direction of Supervisor


- Bachelors Degree  

- 2+ years experience in Subcontracting and Contract Management

- United States Citizenship

- A CPCM, CCCM or CCFM Certification is highly preferred

- Direct experience with FAR / DFAR is highly preferred


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