The Bergaila Companies

Administrative Assistant

Posted Date 4 days ago(9/28/2023 1:48 PM)
Job ID
Location : City
Location : State/Province


- Convert existing HR files into new format, filing, shredding, moving boxes of documentation
- Approx. 430 employee files, training files, and other types of files that need to be converted to new format
- Moving boxes of files from storage trailer to office
- Identifying files that are duplicates and shredding the duplicates.
- Identifying files that need to be stored, documented, and then shredded
- Tedious work, repeated actions
- Must be able to read, write and communicate in english

ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)

- Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.)
- Performs various data entry assignments
- Coordinates various processes and maintains documents and records related to process (may include audits)
- Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
- Provides administrative support as assigned and as needed
- May perform analysis and review of various assigned transactions

Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion

0-3 years

A minimum of a High School degree or equivalent is required.

Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments. Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative. Ability to perform both technical and administrative clerical assignments. Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible. Works well with employees of all levels in organization. Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment.


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